MANAGING A LANGUAGE
SCHOOL HAS NEVER
BEEN EASIER

REALLY!

WHAT’S APPRENTISYS?

Apprentisys is a language school management software tailored for what really matters in a language school.

Simple and easy to work with, Apprentisys brings you an intuitive interface, responsive layout which allows you to manage your school from a portable device, such as tablets or mobile phones.

STUDENT PROGRAMME MANAGEMENT

Programme Details
Enrolments
Holidays
Attendance
Letters
Assessments
Remarks
Program Report

Student Programme is the main part of the academic module. From there you can take control of the entire student’s academic life.
After creating a fresh programme for a student, you are able to enroll the student in a classroom, issue letters to comply with immigration rules, record holidays, attendance and assessments. Moreover the system records any changes on the student programme automatically.

MODULAR SYSTEM

Apprentisys System modules are managed independently and are easily integrated. This provides flexibility in customizing the package according to the needs of each school.

Give it a try for free and choose all the options that best suit your business.

1. Call Us
Contact us to request
your free trial.
2. Get your Version
We will setup a brand new
version for you on our server.
3. Try for FREE
Try the platform completely
free of charge.

Online Access

Work anywhere without platform requirements, no need download and install programs and keep always up to date.

Training & Support

Move on quickly with our training service and dedicated customer support to answer your inquiries and provide accurate support.

Data Protection

Ensure data is encrypted and secure when it flows through the internet.

TRY APPRENTISYS NOW! SIMPLIFY YOUR RECORDS AND YOUR SCHOOL TODAY.

Great features such as:

MORE INFORMATION

PRICING & PLANS

Apprentisys offers a variety of packages options and one of them is the size of your school! Contact us for futher details and get a quick quote.

CONTACT INFO

331 South Circular Road, Dublin 8 – Ireland

+353 (087) 285 1092

info@apprentisys.com

CONTACT FORM

We're not around right now. But you can send us an email and we'll get back to you, asap.

Comprehensive Student Record

Never miss student information! Unlike other records, some of the student details are cumulative. In another words, you don’t need to replace a passport number, for example, in case the student changes that document. Just add a new one and keep track of all past student records.

Student Programme Management

Student Programme is a resourceful place where you can get any information about the programme set up for a student. Among those resources we can highlight the attendance rate, letters issued, holidays taken, enrolments and much more. Check out the Student Programme Management session in this page for futher information.

Low Attendance Warning

Report those students that are missing class. Send them warning letters by email and keep track of those messages. You can easily select the student from a bunch of criteria given by the advanced search resource and choose who needs to have the programme inactivated. A powerful tool to help you with boring daily tasks.

Attendance Lists

No matter if you use electronic or hard copy, attendance list is the most important task in a daily basis to control every student attendance. Apprentisys works with both. A clean interface offers you a way to accomplish this with ease. To do so, you just need to pick up the attendance list for the desired day and check off those students that attended the class. Simple like that!

Auto Programme Inactivation

Don’t you want to select bad students and inactivate their programme? No problem! Let the system do the hard job. Just tell Apprentisys how many absent days in a row a student should have his/her programme inactivated. The system will check that every time you generate an attendance list.

Timetables

It is a useful planning tool for use prior to registering classes. You can use this resource to search and view class information and print your planned timetable.

Classroom Contingency Prediction

On a daily basis routine of a language school we know that there are lots of students that are starting their course, others leaving the school or even going on holidays, etc.. Have you ever imagined have the knowledgement on how many students will be in class in a certain day? Well, that’s possible with the contingency prediction feature. It’s really a helpful tool to manage class capacity and the enrolment process.

Application Form

A two-way resource that eases the enrolment process turning it more efficient. Through it you can send the student a personal link and retrieve all the necessary information to complete the enrolment process. Even photos, passport image, proof of address, etc. may be attached to the application. And all that, on the student mother language (currently only English, French, Italian, Spanish and Portuguese).

Placement Test

Before starting their courses, all student must have their language proficiency assessed. The placement test will determine an overall proficiency level for each student. On this comprehensive module, you are able to build up your own questions database, sorting them by level and category, such as grammar, vocabulary, listening, etc.. The questions may contain video, audio and images attached. You can select the questions you desire to create an exam. After that, you are ready to arrange the candidates in a weekly schedule, for instance. The exam can be answered remotely, sending the student a personal link. Not to mention that, at the end of the exam, the system suggests the student level and records the entire exame for future review.

Letter Templates

Produce your own letter templates placing the data variables with any student information. When you need to issue a letter, select one of those templates and the system will turn the data variables into the student data previously recorded. You can also choose a sign authority to be placed at the bottom of the letter.

Class Levels (CERF)

The Common European Framework of Reference for Languages (CEFR) is a guideline used to describe achievements of learners of foreign languages across Europe. There are six reference levels that are widely accepted as the European standard for grading an individual’s language proficiency. We know that some schools maintain their own levels of language proficiency. Apprentisys lets you assign a level to every class that you create. You can associate the levels used by your school to the six levels of the CEFR to comply with the international standards.

Classroom Capacity

Would you like to be warned when the class capacity is reached? That’s easy to accomplish with Apprentisys. Just set up the class capacity parameter. Every time that you try to enroll a student in a class, the system will check if there is room available. You can either overload the classroom or simply block it from new enrolments.

Graphical Statistics

A graphical overview of the school displays the balances of programmes by status and students by nationality. It also shows the application forms activity, letting you get ready in advance for new enrolments, for example. If your school works with agents or agencies, this useful resource also list all school partners by application status, such as, new, approved and awaiting applications.